Tuition Sponsorship
Sponsorship update for Jan. 2026: A new invoice-based sponsorship process is being introduced. Please review the updated steps, deadlines and requirements before registering.
Sponsorship at TRU
TRU’s sponsorship program supports students whose tuition and fees are paid by an external organization (for example, an employer, government agency, or Indigenous community). Sponsorships may cover some or all associated costs.
Because each sponsorship agreement is unique, students and sponsors must confirm which costs are covered and ensure payments are submitted on time. For more information, please review the Student and Sponsor Responsibilities document.
How to apply for sponsorship
Submit a Tuition Sponsorship Application Form and forward it to Accounts Receivable at accountsreceivable@tru.ca.
- One form may include fall, winter and summer terms within the same academic year.
- A new form is required each academic year.
- Non-semester-based courses (Open Learning) require their own form.
- Non-semester-based (Trades) courses use the same form as regular semester-based programs; however, a separate form must be submitted for each academic year.
Required forms
On-campus students
Open Learning students
Step 2: Submit your form before the deadline
Semester-based courses
- Fall: Last working day in July
- Winter: Last working day in November
- Summer: April 15
Non-semester-based courses (Open Learning, Trades)
- Submit at least two (2) weeks before registration.
If you miss the deadline: Students must pay the tuition deposit/commitment fee before they can register.
Step 3: Register and monitor your account
Once sponsorship is approved:
- Courses shorter than two weeks are not eligible for sponsorship and must be prepaid.
- Assessment Centre fees must also be prepaid.
- Students must monitor their account through myTRU and pay any costs not covered by their sponsor.
Wolfie's Campus Store charges (if covered)
If covered, bookstore charges are added to the student account. Bookstore accounts close mid-semester:
- Fall: Oct. 31
- Winter: Feb. 28
- Summer: June 30
Step 4: Receive monthly invoices
Invoices are emailed only when:
- New charges are added, or
- A balance carries forward.
To opt out of invoicing, email accountsreceivable@tru.ca.
Each invoice includes:
- A detailed breakdown of tuition and fees
- A summary of charges by student
Step 5: Pay invoices and costs
Payments by sponsors
Sponsors can pay using the methods outlined in the TRU Sponsor Payment Guide.
Payments by students (for costs not covered by the sponsor)
Sponsored students must pay outstanding balances by the deadlines below:
Semester-based courses
- Fall: Nov. 15
- Winter: Mar. 15
- Summer: July 15
Open Learning
- Six (6) weeks after registration
Non-semester-based programs
- Six (6) weeks after the course start date
Payment options are listed under How to Pay.
Additional information
- If sponsorship does not cover all expenses, students may be eligible for support through Student Awards and Financial Aid.
- Health and Dental: Eligible students must opt out by the deadline if these fees are not covered by their sponsor. Visit How to opt out of Health and Dental for more information.
- Wolfie's Campus Store charges: If covered, bookstore purchases are added to the student account and must be made before the bookstore account closing dates for each semester.
Frequently Asked Questions (FAQs)
General
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What is changing in TRU’s sponsorship process?
Beginning Jan. 2026, TRU will issue invoices directly to sponsors for sponsored tuition and fees. Students will no longer need to send Course Registration Data Forms to sponsors.
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Why is TRU making this change?
The current process results in inconsistent documentation, missed information, delayed payments and student account holds. The new process standardizes timelines and improves communication.
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When does the new process start?
The new invoice-based process begins Jan. 2026 (winter 2026 semester).
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What happens for fall 2025 students?
Fall 2025 continues under the old process. Students must send their registration and fee details directly to their sponsor.
Students
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Do I need to do anything differently?
Fall 2025: No changes.
Winter 2026 onward: TRU will send tuition and fee details directly to your sponsor. You remain responsible for monitoring your student account.
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Will I still receive information about my fees?
Yes. You will still see your charges and payments through myTRU. Any unpaid amounts must be paid by you.
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What if my sponsor does not pay on time?
You are responsible for any unpaid balances.
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What if I take both Open Learning and on-campus courses?
Your sponsor will receive two invoices—one from OL and one from TRU campus.
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How do bookstore charges work for sponsored students?
Eligible bookstore charges are added to your student account if covered by your sponsor. Purchases must be made before bookstore account closing dates.
Bookstore account closing dates:
- Fall: Oct. 31
- Winter: Feb. 28
- Summer: June 30
Sponsors
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How will invoicing work?
Beginning Jan. 2026, TRU will send invoices directly to sponsors. Winter 2026 invoices will be sent in Feb. 2026.
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What information will be included?
Invoices outline tuition, fees, payment timelines and standardized documentation.
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Will sponsors still receive documents from students?
No—TRU will send what is required for payment. If additional documents such as transcripts are needed, students must still provide them.
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How are sponsor contacts managed?
Contact information from application forms is used to maintain up-to-date sponsor records.
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Can sponsors opt out?
Yes. Sponsors may request to opt out by emailing accountsreceivable@tru.ca.
