Vehicles

Owned or leased vehicles: Must be insured through ICBC. Contact Risk and Safety Services for assistance in arranging.

Rented vehicles: When renting a vehicle for less than 30 days on TRU business for travel within British Columbia, employees should take advantage of the Province’s Daily Vehicle Rental Corporate Supply Arrangement. Under this arrangement TRU gets preferential rental rates and access to provincial insurance arrangements. If the car is damaged during the rental period, ask the agency to send the claim paperwork to Risk and Safety Services (by email: risk@tru.ca)

For more information about vehicle rental insurance, including arrangements when renting vehicles out of province, in the United States and overseas, reference the Rental Vehicle Insurance Coverage Risk Note, or contact Risk and Safety Services at risk@tru.ca.

Personal vehicle use: Any driver who uses a vehicle for more than six days a month for TRU business should be recorded with ICBC as business rate class.

Transport of faculty, staff or students

Departments and faculties needing to transport groups of employees or students should consider arranging a private carrier, such as a larger capacity vehicle for more than 10 people, including the driver. Contracts for transport services should include safety and insurance requirements.

TRU faculty and staff should refrain from transporting students or other employees for university business on a regular basis as this is an increase in risk exposure and should be declared to ICBC. Informal ride sharing arrangements made between individuals is considered a typical use of a personal vehicle and should not increase the driver’s risk exposure with ICBC.